Just as we started getting comfortable with not wearing masks, the delta variant showed up and threw the fall event schedule into a new pool of uncertainty. While we’ve been adding covid contingencies to our planning logistics, we were optimistic for continued improvements. Now that mask mandates and vaccine requirements are back in place, we’re checking in with our Fall clients to develop a solid game plan to ensure they get to celebrate how they want.
Will you move forward with your event if masks are required indoors?
This is a big one, especially if the venue is primarily indoors. We have several clients who have expressed that they will not host an event if masks are required indoors, so our team is busy a) exploring outdoor venues that can accommodate the original date and b) mapping out what a reschedule looks like.
Will you move forward with your event if capacity limits are revised?
This is a tough one because you’re deciding between reducing your guest count or rescheduling. What’s priority - the date or having the full guest count?
Will you require your guests to be vaccinated to attend?
*if yes, will you also require proof of a negative covid test?
*if no, will you require proof of a negative covid test?
A big part of being a good host is ensuring your guests are comfortable - both physically and mentally. We have found that guests appreciate the extra precaution and don’t find the vaccine requirement, along with a negative covid test, to be an inconvenience.
Before deciding to reschedule, make sure to check your vendor contracts to fully understand your deposit and final payment liability. Many vendors now have a pandemic-specific reschedule clause in place - a few things to look out for:
Rescheduling fee: with many 2020 events being rescheduled multiple times, we’re seeing more of these added to contracts.
Fee adjustments for future dates: vendors typically raise their rates every year, so it’s not uncommon to see a rate increase with a reschedule.
Unavailable date: if a vendor is not available on your reschedule date, they might be entitled to keep the deposit (and possibly the full payment)
If you're unsure how to proceed with your event, don't hesitate to reach out and will guide you through it!